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How to organize my outlook inbox how to#
How to organize my outlook inbox registration#

Choose Create Rule from the dropdown list.

Select the Home tab from the navigation ribbon.

Click on a message from your inbox or sent items.

Select or deselect setup rule options to run the rule on existing messages, activate or deactivate the rule, or apply the rule to all accounts.

Enter a name for the new rule in the Finish Rule Setup section.

Fill any underlined values under Step 2: Edit the rule description.

Choose to add exceptions to the drafted rule under Step 1: Select exception(s).

Define the value of underlined actions under Step 2: Edit the rule description.

Choose what you want to do with the message under Step 1: Select Action(s).

Specify the value of any underlined condition for the rule under Step 2: Edit the rule description.

Choose conditions that messages must meet in regards to the rule under Step 1: Select condition(s).

Select an option in the Start from a blank rule section, then choose either "Apply rule on messages I receive" or "Apply rule on messages I send.".

Click on New Rule in the E-Mail Rules tab found in the Rules and Alerts pop up window.

How to organize my outlook inbox how to#

How to create a new or custom Outlook rule You can also choose to have this rule apply to your current account or to all accounts you have setup in Outlook. Outlook allows you to run the new rule on messages currently in your inbox. All you need to do is deselect the check box for "Turn on this rule" to disable it. When you are setting up additional rule options, you will see that the new rule will be activated by default. Select additional actions under Step 2: Setup rule options.Enter a name under Step 1: Specify a name for this rule.Choose values for underlined text under Step 2: Edit the rule description.Choose exceptions to the rule under Step 1: Select exception(s).Enter in specifics for the underlined values under Step 2: Edit the rule description.Click on presented underlined values from your selected conditions.Choose the message conditions you prefer under Step 1: Select conditions.Proceed to Step 2: Edit a rule description.Choose a template from either the Stay Organized or Stay Up to Date list of rule templates.Click New Rule on the E-mail Rules tab in the Rules and Alerts dialog box.Click the File tab in the navigation ribbon.If you receive a lot of invoices from various vendors you could automate the sorting process by creating a rule to automatically send them to their designated folders.Ĭreating a rule How to create an Outlook rule using existing templates Rules are actions that are taken if a message meets predetermined criteria. and others that are handled daily but I want out of my inbox (Absences, Childcare, Facility Use) but need to retain in case there’s blow-back or for reference for billing.Rules are a way to automate actions in Outlook that you would normally have to do manually.

I also have folders labeled with “actions” such as * Read or * Follow up or * Principal ….

How to organize my outlook inbox registration#

AND I have a date system for some of the recurring events (I work at a school)….so I use the yearmonthdate & then a very short description, for example: 20190801 Registration (when this one is past, I simply change the year to the coming year which pushes it to the bottom of the stack and out of the way for more current projects. Also using symbols * ^ can help order them, too. What I consider “junk” mail goes into Promotions, and all my Google/Gmail reminders goes into Updates.Īlso I have a whole mess of “folders” (Gmail doesn’t call them folders, but in my mind–they’re folders) which I’ve used ordered by numbers/letters to get them lined up on the sidebar. So I’ve got all my “real” email coming into Primary.

You can “train” your email which one to go in but doing a highlight & drag movement from where it ends up (if wrong) into one of the others. We have G-mail and I use all five of the inboxes allowed: primary, social, promotions, updates, forums.